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SJAG Events is primarily navigated using the left side bar, this contains links to the major actions of the website. The contents of your side bar will differ slightly, depending on what system roles you have. Clicking on any of the buttons will take you to the associated page. Clicking on the lowermost button, below login, will show the 'about' page.

On the homepage, your closest duties will be displayed. Additionally, you can also see events that have been recently added to SJAG Events, and upcoming events.

The bell in the top bar opens your notification inbox. When you have unread notifications, the bell is read, when your inbox is clear, it is green.

All of your notifications are shown as info bubbles, with the most recent at the top. Clicking on the info bubble will open up that notification. A red message indicated that you have not yet opened that notification on the system, and a checkbox will be shown for selection.

You can select unread messages manually, or by using the select all button at the top of the page, to mark them as read by clicking the 'Mark selected as read' button.

The notification is displayed on the page, clicking the back button will return you to the 'My notifications' page. Clicking 'Delete notification' will permanently delete that notification from the system.

On some emails, clicking 'Go to page' will take you directly to the related page on the site.

The 'My profile' page allows you to edit your user information stored on the system. Click the links on the right side of the page to change your name, email, and password.

Push notifications  [BETA] 

Push notifications allows SJAG Events to deliver important updates to you directly, instead of through your email inbox, when the site is used on a desktop web browser or is added to the home screen on mobile. Navigate to the 'My profile' page and click the 'Subscribe' button, you may see another prompt after this confirming that you would like to receive push notifications. 

Note: push notifications are an experimental feature and can be unreliable - especially on iOS. Check your inbox frequently or the notification page on SJAG events for up-to-date messages.

To enable the iCalendar feature, click 'Generate new link'. You may only have one link at a time, one link may be used across several devices symultenously.

Your unique iCalendar link is displayed in the grey box, this can then be copied into your calendar app by selecting the text and copying it or by clicking on the clipboard emoji at the end to copy.

Setting up your calendar app to accept the iCalendar URL will differ from app to app, but is generally very simple. Attached to this guide are links to articles for the major calendar apps, follow the steps for subscription calendar URLs.

If you wish to stop using the feature, click 'Disable calendar link'. This will instantly deny any future requests to the system. If you wish to reenable iCalendar, you will need to regenerate a new link and enter this into your calendar app.

The event overview page displays all the information about an event stored on the system. 

The first box displays basic information about the event itself, such as the date, posted start and end times, location, and a short description.

The second box lists all the users who have been marked as event organisers for this event. These are the people responsible for the listing of the event on the site and the approval of all duty bookings for it. Click on the user will open your default mail client, with a new email addressed for that user.

The third box shows all the duty requirements for that event, with each requirement having its own timeline. Duties that are booked for that requirement are displayed on the timeline, indicating at a glance what times need to be covered. Bookings that have been approved by an event organiser are displayed on a grey background, and unapproved duties on a yellow background.

Where the user has the correct role to book onto a requirement, a yellow 'Book duty' button will be shown, click this to create a new booking for the duty.

To view or edit a duty you have booked, simply click on the duty in the timeline.

The fourth box displays all the reserve bookings that have been made for that event. To create a new reserve booking, click the 'Book reserve' button. To view or amend an existing reserve booking, click on the row in the table.

The final box shows the vehicles that will be used at the event.

To create a new duty booking simply enter your desired start and end times, then press the 'Book duty' button.

Requirement bookings cannot overlap with other bookings on their timeline. Take care, and make sure to review any other duties to ensure that they do not overlap. Vacant slots are shown on the timeline in white, whereas other bookings appear in yellow and grey.

You can edit your duty booking's start and end times through the edit duty page. Simply adjust the times in the two field and click the 'Amend duty' button to save.

If you amend your booking after it has been approved it will need to be approved again by the event organiser.

The 'My Duties' page displays all the requirements and reserve duty bookings you have made on the system.

Duty names are colour-coded according to the type of event, using the same key as the paper duty lists: SJAG in blue, EAS in green, and joint events in red.

The 'Link SJAG Events to calendar' button will take you to the iCalendar feature page.

Each event is displayed in an "info-bubble". To prevent overcrowding, these are collapsed by default, only showing basic information. Clicking on the 'Show more' button will expand the bubble to show more information. 

Clicking anywhere in the bubble will open up the event page, this contains more information on the event and is where you are able to make bookings.

Clicking on the event organiser name will open your default email app on your device, with a new email to the organiser's address.

Your booking is shown on the right side of the bubble, clicking on this will take you directly to the edit duty or edit reserve page - depending on the booking type.

Booking a reserve duty is similar to that of booking a requirement based duty. 

Fill out the form with your desired start and end time, then select which role you wish to act as from the dropdown. Then, click 'Book duty' to save.

Editing a reserve duty is similar to editing a requirement based duty booking. 

Alter the values in the input boxes to change your start, end time, or role.

To approve a duty after an event-organiser modifies it, check the 'User has accepted booking' box.

Click 'Amend booking' to save your changes.

Alternatively, click 'Cancel booking' to cancel your duty.

Note: if the event organiser has already accepted your booking and you amend it, re-approval will be required.

The 'Cadet duties overview' allows you to quickly see all unapproved, approved, and past cadet duty bookings on the system. The yellow navigation buttons at the top of the page can be used to switch views.

Duties are shown as 'info bubbles'. Clicking on the bubble will take you to the 'Review cadet booking page'.

Use the show and hide buttons to control what information is displayed on your page.

The 'Review cadet booking' page serves two vital functions; to display the relevant information about a Cadet's booking, and to facilitate the youth team approval process.

The first box displays the information on the duty, including its location and date. The times of the duty and cadet role are also displayed. Clicking the 'Open event' button will display the 'Event overview' page in a new tab.

To approve the duty, enter your name into the e-signature box and click the 'Approve duty' button. This will automatically generate and send an on-duty form to the cadet, you can download a copy of this form by clicking the 'Generate form' button and downloading it to your device.

Note: until the duty is reviewed and approved by the youth team, event organisers are unable to accept the booking.

Clicking 'Contact cadet' will open up a new email in your deafult email application addressed to the cadet.

The second box is used for denying a Cadet's duty. This can be done at any time, even once the duty has already been approved. A text field is provided for a short message to be written, this will be included in the email sent to the cadet by the system.

The 'Cadet overview' page lists all users on the system who have a cadet role. 

Use the search form at the top of the page to quicky refine your search by name or role.

Clicking on a user tile will open the 'Manage cadet' page.

Youth admins are granted permission to alter some of the information on a cadet's SJAG Events account. This includes changing their name, email, and resetting their password. This can be done in the first box of the 'Manage cadet' page. Make sure to press the 'Save' button after making any edits to their personal details.

In the second box, youth admins are also able to remove and add cadet roles. Clicking 'Delete' next to a role in the table will remove that role from the user, selecting a role from the dropdown and clicking 'Add role' will add it.

The 'Cadet event overview' page lists all events which have been marked as Cadet-friendly (as of V0.25.3). Events shown on a green tile are upcoming, while those on a grey tile have passed.

Clicking on a tile will take you to the 'Youth admin event view' page.

The 'Youth admin event view' page shows information on an event a cadet has made a booking for. This includes the date, times, and location of the event. Clicking the 'Open event' button will launch the event overview in a new tab, where details about adult cover can be found.

The duties timeline in the second box displays all the cadet duties in chronological order. Duties marked in yellow have not been approved by the event organiser, those in grey have. In addition, a tick indicates that the duty has been approved by the youth team, and a cross indicates that it has not yet been approved.

Clicking on a duty in the timeline will open the review page for that duty.

The 'Manage Events' page is split into four separate sub-pages, navigable with the yellow buttons at the top of the page: search, add event, bulk actions, and overview.

The Search page lists all of the events the user either is the primary event organiser off and those on which they have been added as a co-organiser. 

The Add Event page is used to create a new event on the system. 

The Bulk Actions page is a multi functional area for performing tasks on a large number of data point in SJAG Events. The user selects their desired operation (currently either add organiser, transfer, or delete events) from the drop-down yellow button and then selects the events they would like to effect by checking the boxes. 

The Overview page provides a more detailed view than the search page. Here, events are displayed in a print-friendly table with helpful data (such as volunteers on cover) displayed inline. The overview can also be downloaded as an excel document or PDF file for emailing and printing.